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Controller at University of Charleston

Posted on 4/3/2023

Contact Info

Name Carin Edwards
Address 2300 MacCorkle Ave SE
Charleston, WV 25304

The Controller reports directly to our Executive Vice President and CFO, and is a member of the University Budget Advisory Team and the Administrative Council. In addition to being in a fast-paced, young, and stimulating environment, and standard benefits, the Controller and their family have access to great tuition benefits.

Essential Functions of the Job:
-Oversee employees in fulfilling the following functions: accounts payable, accounts receivable, endowment accounting, payroll, taxes, general ledger, budgeting, and financial reporting.
-Maintain internal controls over cash and other assets.
-Generate timely financial statements monthly, quarterly, and at year end.
-Prepare all information needed for completion of end of year audit with independent auditors.
-Manage cash for university operations.
-Oversee bi-weekly payroll processing.
-Review invoices and schedule for payment.
-Prepare and oversee recording and reconciling of endowment transactions.
-Prepare the university’s annual budget working with vice presidents and other budget managers.
-Prepare monthly/quarterly budget/board financial reports.
-Interface with external investment advisors regarding asset allocation and assist CFO in monitoring.
-Oversee grant accounting and compliance for federal grant programs.
-Review monthly general ledger entries, including entries pertinent to certain federal loan programs.
-Support the reporting and analytical needs of the various divisions of the university.
-Participate in establishing new systems or products and the accounting for such as the need arises.
-Oversee any collection activities of the university.
-Oversee university credit and purchasing cards issued to employees.
-Review and file quarterly/annual payroll tax returns.
-Assist in preparing the annual Form 990 (Return of Organization Exempt from Income Tax).
-Assist in preparing the Form 990T (Exempt Organization Business Income Tax Return) and payment of estimated quarterly taxes.
-Oversee year-end tax reporting to include: 1099-Misc, 1099R, 1098T, 1099M, 1042S, W2s, or others.
-Assist with annual employee benefit selection process, employee and employer cost sharing schedules, and open enrollment.
-Prepare or review financial and human resource surveys or regulatory reporting for IPEDS, NCAA, CUPA or other external agencies.
-Other duties as assigned.

Preferred Qualifications:
-Bachelor’s Degree Required (Accounting or Related Field).
-CPA or Master’s Degree preferred.
-Accounting Experience 5-7 Years.
-Supervisory Experience 3 Years
-Experience in higher education accounting and reporting.
-Numerical proficiency, organization, good problem-solving skills, and excellent use of logic.
-Working knowledge of approved accounting procedures and financial statement audits.
-Microsoft Excel proficiency.
-Excellent communication skills critical for internal and external constituents.

Applications will be accepted until the position is filled.

Interested applicants should submit cover letter, resume, references, and salary requirements to: Carin Edwards, Human Resources Specialist. Email:

The University of Charleston is an Equal Opportunity Employer