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Registration Procedures, Refund Polices and Important Information

Please review the following prior to registering for CPE.

Registration Policies

The WV Society has to make the decisions to hold or cancel a course/event 15 business days prior to the course/event.  If you are considering registering for a course/event, don’t delay!   Your registration may be the determining factor in deciding to hold a course/event.   The WVSCPA has the right to cancel a course/event at any time. Early registrations help avoid last-minute cancellations and allow us to notify participants in a timely manner if a cancellation is necessary. In the event of a cancellation by the WVSCPA a full refund or transfer will be issued.

Registration and Payment

  • Registration by Visa, MasterCard, American Express and Discover is available online. You may also mail in a printed registration form along with a check made payable to WVSCPA.  Please note that registrations sent in the mail MUST arrive in the WVSCPA office by the registration cutoff date for the event or they will be returned.  The WVSCPA does not invoice for course/event registration fees.
  • It is your responsibility to provide a valid email address and telephone number to the WVSCPA.  This information will be used to email your course/event confirmation within one week prior to the course/event date. The confirmation will include location, room number/name, catering and parking details and the link to electronic materials.  If you do not receive an email confirmation within one week of the course/event date, you should contact the WVSCPA office at (304)342-5461.  It is your responsibility to remember to attend a course/event that you have registered for.

Severe Weather / Emergency Policy

In the case of severe weather, courses/events will be held as long as the facility is open and the instructor is present.    In the rare event that a course/event must be cancelled at the last minute due to unforeseen problems such as extreme inclement weather or a speaker’s inability to travel due to an emergency, WVSCPA staff will make every possible effort to contact registrants immediately.  Staff will use the current contact information that is in our database so please keep your information up-to-date. 

Important Details

  • ALL course manuals will be provided electronically unless otherwise SPECIFICALLY noted in the course or event details.  (See additional information under the section titled Terms & Conditions Regarding Electronic Course Materials.)
  • WVSCPA members who are also AICPA members are entitled to a $30 discount for any 8 hour course that is designated as an AICPA provided course.  Your AICPA membership number MUST be provided at the time of registration in order to obtain this discount.  No refunds will be given for this discount if not taken at the time of registration.  There is no AICPA discount for 4 hour courses.
  • Coffee, tea and water will be provided for ALL courses/events.  Larger courses/events may have additional catering provided.  Lunch is NOT included unless otherwise noted in the course/event details.
  • Late Registration after the closing date may be available for some courses and events.  A late registration penalty fee of at least 20% will be assessed at the time of registration.  You must contact the WVSCPA office regarding late registration options.

Cancellation Policy

You must call the WVSCPA office regarding cancellations, transfers, or substitutions.  This cannot be done online.  Credit card returns will be refunded to the card on which the purchase was made and checks will be refunded to the original issuer (no exceptions).  Please note that refunds are not available once course materials have been distributed to registrants.   

Notification received 16 or more business days prior to course/event date AND prior to the distribution of electronic course materials:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.)
  • Transfer the full balance to another WVSCPA CPE course/event.  (Any difference in payment due must be paid prior to course/event date.  Any balance created must be used by December 31 of the current year towards another WVSCPA purchase.  No refunds will be issued on a registration for another course/event that is created by a transfer.)
  • Receive a full refund; an additional $25 processing fee will be assessed for non-members.

Notification received 8 - 15 business days prior to course/event date AND prior to the distribution of electronic course materials:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.) 
  • Transfer the full balance, less a $50 processing fee for non-members, to another WVSCPA course/event.  (Any difference in payment due must be paid prior to course/event date.  Any balance created must be used by December 31 of the current year towards another WVSCPA purchase.  No refunds will be issued on a registration for another course/event that is created by a transfer.)
  • Receive a 50% refund; an additional $50 processing fee will be assessed for non-members.

Notification received 7 or less business days prior to course/event date OR AFTER DISTRIBUTION OF ELECTRONIC COURSE MATERIALS:

  • Send a substitute in your place.  (Any difference in payment due must be paid prior to course/event date.) 
  • No transfers or refunds are available at this point.   
  • NO SHOWS the day of course/event forfeit registration fee in full.

TERMS & CONDITIONS REGARDING ELECTRONIC COURSE MATERIALS:

  • Once the course material has been sent to registrants, no fees will be refunded for any reason.

  • Materials are provided for use only by the participant registered for the program.

  • You agree that you will not sell, distribute, transmit, or otherwise transfer any or all portions of the content of materials without permission from the author(s).

  • Internet access may not be available at the facility; therefore you are responsible for downloading your materials prior to arriving at the facility. 

  • You are welcome to bring your laptop, iPad or e-reader device with you to view your electronic material.  You are responsible for ensuring that your device is fully charged; however, a limited number of power sources may be available in the room.  Be sure to test your device before arriving at the facility and make sure your materials can be accessed.

  • Printed materials WILL NOT be available for you at the course/event.  If you want a printed copy, you will be responsible for printing it prior to arriving at the facility and bringing it with you.  Course/event locations will not have the ability to assist you with printing any portions of the materials.

CPE Hours and Certificates

WVSCPA programs qualify for credit toward the West Virginia Board of Accountancy’s continuing education requirement.  Credit is given only for the actual classroom hours attended by a participant.                                                                               

The WVSCPA reserves the right to verify attendance at any time during its programs and will grant credit only for that portion of the course/event for which the attendee is present.  For this purpose, fifty (50) minutes of class time equals one (1) hour of CPE credit. 

In order to receive CPE credit, each attendee must sign in at registration, sign out if you leave prior to the conclusion of the course/event, and sign out at the end of the course/event.  For larger courses/events, an authorized member of the WVSCPA staff may sign out attendees in order to facilitate a smooth exit at the end of the event.  The attendance documents are kept on file in the WVSCPA office in the event they are requested for auditing by the WV Board of Accountancy.                                                                                  

CPE certificates will be issued by email within ten business days of course/event completion.

If you wish to obtain CPE credit for a state other than WV (or other continuing education such as MCLE, CE, IMCA, CTFA, etc.), you should first confirm with the organization’s/state’s licensing board that the course/event is approved for credit. The WVSCPA does not have a NASBA number. 

CPE hours will reflect the Statement on Standards for CPE Programs issued by the AICPA and NASBA and upheld by the WV Board of Accountancy and WVSCPA:

  • Activities are measured by program length, with one 50-minute period equal to one CPE Credit. One-half CPE credit increments (equal to 25 min.) are permitted after the first credit has been earned in a given learning activity. When the total minutes of a sponsored learning activity are greater than 50, but not equally divisible by 50, the CPE credits granted should be rounded down to the nearest one-half credit. (i.e. - learning activities totaling 140 minutes should be granted 2.5 CPE credits).

  • While it is the participant’s responsibility to report the appropriate number of credits earned, CPE program sponsors must monitor group learning to assign the correct number of CPE credits.

For details regarding CPE requirements, visit the WV Board of Accountancy’s website at http://www.boa.wv.gov/cpe/ 

Facilities 

Course/event participants should wear layered clothing to allow for comfort throughout the day, as the temperature in the meeting room fluctuates.  

In Charleston, event parking at the Civic Center is $3; for seminars or conferences held at the Marriott, parking in the adjoining Town Center Parking Garage at $1.75/day is recommended.   If you park in the Marriott’s garage, you will be required to pay their going rate for parking.  

In Morgantown, parking at the “prevailing rates” is available through the Waterfront Place Hotel.

 In Wheeling, parking is available in Oglebay Resort lots. Review information online at the specific facility for additional parking details and directions.

If you park in the Marriott’s garage, you will pay their going rate for parking.  

In Morgantown, parking at the “prevailing rates” is available through the Waterfront Place Hotel. 

In Wheeling, parking is available in Oglebay Resort lots. Review information online at the specific facility for additional parking details and directions. 

Overnight Accommodations

There are several lodging options available for those attending courses and events that are held in Charleston.      Morgantown events are held at the Waterfront Place Hotel.  Wheeling events are held at Oglebay Resort and Conference Center.  Please contact hotels directly regarding room rates that may be offered.  Registration and payment is the responsibility of registrants

Charleston
Holiday Inn Express - Civic Center

100 Civic Center Dr., Charleston WV  25301
304-345-0600

Marriott Charleston Town Center

200 Lee St., Charleston WV  25301
304-345-6500 or 800-228-9290

Morgantown
Waterfront Place Hotel

Two Waterfront Place, Morgantown WV  26501

Wheeling

Oglebay Resort & Conference Center
465 Lodge Drive, Wheeling, WV 26003
(304) 243-4000