Accounts Payable Specialists

Accounts Payable Specialist

Reports to: Vice President, Accounting

Location: Culloden, WV (On-Site; no remote work available)

Position Summary:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to manage and process the company’s accounts payable functions efficiently and accurately. This role is critical to maintaining financial accuracy, ensuring on-time payments, and building strong relationships with our vendors. The ideal candidate will be skilled in financial data processing, have a strong grasp of accounting principles, and thrive in a fast-paced environment.

Essential Duties and Responsibilities:

• Manage Incoming Invoices: Receive and organize incoming invoices through both email and regular mail, ensuring timely entry and processing.
• Invoice Processing: Accurately enter and process vendor invoices, matching purchase orders, invoices, and receiving documents.
• Investigate Discrepancies: Investigate any discrepancies between invoices, purchase orders, and received goods; work closely with the purchasing team to resolve issues promptly.
• Payment Management: Schedule and process timely payments to vendors.
• Vendor Relations: Act as the main point of contact for vendors regarding payment status, disputes, and reconciliation of statements.
• Reconciliations: Perform regular reconciliations of accounts payable transactions and work with team members to resolve any discrepancies.
• Month-End Close: Assist with month-end closing activities, including AP accruals and analysis for financial reporting. Prepares bank reconciliation of deposit bank account.
• Year-End Audit Support: Pull and organize accounts payable documentation for year-end audits, ensuring timely and accurate provision of requested records.
• Document Retention: Maintain accurate and organized records of all accounts payable transactions, ensuring compliance with document retention policies and audit requirements.
• Continuous Improvement: Identify and implement process improvements for increased efficiency and accuracy within the accounts payable function.

Qualifications/Requirements :

• High school diploma or GED (General Equivalency Diploma), associates preferred
• 2+ years previous experience in credit, receivables, or payables
• Strong Microsoft office skills to include Excel and related computer applications
• Proven detail attentiveness, organizational and time management skills
• Strong basic math skills
• Excellent verbal/written communication and phone skills
• Proficient typing and data entry skills
• Cooperatively works and interacts with members of various departments